Property Development Administration Co-ordinator

Overview

Overview

The Property Services department provides a critical function in ensuring that ministers are housed in fit-for-purpose housing. This means that each year there are houses bought and sold, sometimes subdivided and sometimes subject to considerable refurbishment, and occasionally a new house is built. For example, a parish may wish to develop some of its land and will seek to see if the Diocese will be a partner in the development of a new vicarage for the minister and household.  In addition, Property Services deals with enquiries from parishes about land and property owned directly by the parish itself, and not by the Diocese - although if this land or property is to be leased or sold, then the Diocese has a formal role in ensuring the best possible commercial value is achieved for the parish.

Introduction

The postholder will manage the administration involved in the development, buying, selling and major renovation of Diocesan owned residential property and Parish owned property, such as church halls, and Diocesan or Parish owned land. The role holder will also play an important part in the delivery of the carbon net Zero action plan for property in parishes and the diocesan held assets.

A key aspect of this role is the support to and collaboration with a wide range of internal and external surveyors and other advisers in dealing with property development of different kinds for either Parishes or Diocese.

Main Responsibilities

• Administration and coordination of the processes involved in the buying and selling of diocesan land or residential property
• Liaising with the Development Surveyor and Head of Property Services in the choice of external agents or auctioneers, choice of external surveyors for the QSR for recommendation to the Diocesan Secretary
• Liaising with the Director of Finance and Financial Assets in the buying and selling process as well as with the Diocesan Legal Adviser on property as needed.
• Responding to initial queries from parishes about potential land or parish land development, lease arrangements for church halls and queries regarding other parish owned property, escalating to the Development Surveyor and the Deputy Diocesan Secretary as required.
• Assisting colleagues across both the Property Services and Finance Departments to ascertain the value of leases and the opportunities for parishes to maximise the asset value.
• Under the direction of the Head of Property Services and the Residential Property Manager, providing support for the work involved in coordinating the financial aspects of curates’ housing arrangements.
• Coordinating the process of major projects in the Capital Plan that involve substantial renovation or subdivision of properties, including providing direct support to the Surveyor who oversees the major projects in the light of energy concerns and carbon net zero planning.
• Maintaining records and ensuring that the Diocese uses a range of external advisers for surveyor purposes, escalating any concerns about service providers to the Property Operations Manager
• Providing administrative support to the Development Surveyor and Head of Property Services
• With other stakeholders, ensuring the Property database is updated and the Carbon net Zero action plan in property is well maintained.
• Co-ordinating the calendar and diary management of appointments.

The Ideal Candidate

• Experience in the property field, including current working knowledge of the processes for buying and selling of property
• Excellent numeracy and literacy
• Excellent IT skills with competence in Microsoft Office
• Strong administrative skills with a keen eye for detail and able to work quickly and accurately
• Good communication skills, both oral and written
• Collaborative working style with both internal and external colleagues
• A capacity for and in researching and learning new skills
• Able to take direction and work to an agreed plan
• Willingness and to show initiative and take personal responsibility for tasks
• Good inter-personal skills with the ability to communicate effectively with people from all backgrounds and of all abilities
• Able to work under pressure and manage pressure points calmly
• Flexible approach and able to manage multiple and changing priorities
• Preferred candidates will also have experience of property sales and administration in a diocese, charity or similar alongside an understanding of the structures and ethos of the Church of England

About us

About Us

Southwark is a diverse and vibrant Diocese in so many ways, from the energy of the inner city to the beauty of the Surrey Hills. We are one of the largest Dioceses in the Church of England, serving the people of South London and East Surrey. We take joy in the distinctiveness and variety of God’s gifts and people. You will find churches that offer welcome, care and dignity in Christ’s name to their parishes; chaplains walking along side those in education, hospitals, and prison; and pioneering communities seeking to reach out and serve in new ways.

We seek to be Christ-centred and outward-focused in all we do.