Administration Officer (Governance) - Bradford Cathedral

Overview

Administration Officer (Governance) - Bradford Cathedral

Bradford Cathedral stands on a site that has been a place of Christian worship for well over 1,000 years. As well as continuing to be a place of prayer and worship in the heart of Bradford city centre, the Cathedral also attracts many visitors who come to explore the history of this ancient building, or to enjoy our vibrant programme of special events, including; exhibitions, music recitals and concerts, special talks, theatre, film and dance. The Cathedral is a busy and exciting place to work and you will be joining us at an exciting time in our development.

Following the appointment of The Very Revd Andy Bowerman as the Dean of Bradford, the Cathedral is currently developing a new forward strategy, and looking ahead to 2025 when Bradford will be the UK City of Culture. We are also implementing a new governance structure following the introduction of the Cathedrals Measure 2021. This post will form a key part of the operations and administration team at Bradford Cathedral, helping to ensure that our governance and administration is streamlined, efficient and effective. If you enjoy a challenge, working in a unique environment, and are looking for a busy but rewarding role in a dynamic, friendly organisation this post offers a great opportunity. 

Please see attached Role Description for full details.

Main Responsibilities

• Maintain accurate records of Chapter and Committee personnel.
• Liaise with the Dean – as Chair of Chapter – and the Senior Non Executive Member of Chapter, to develop and manage administrative systems relating to onboarding/ induction of new Chapter and committee members.
• Manage hardcopy and digital filing of all Chapter and committee paperwork, including; agendas, supporting papers, minutes, action grids.
• Ensure that agendas and papers are prepared and issued for all Chapter and committee meetings
• Ensure that all Chapter and committee meetings and other events are scheduled and registered in the Cathedral calendar, and that invites are issued, as appropriate.
• Produce, circulate and file minutes and/or action grids for the following meetings:

           -  Chapter – x10 per year

           -  Nominations Committee – x4 per year

           -  Finance Committee – x4 per year

           -  Audit & Risk Committee – x4 per year

           -  Fabric Advisory Committee – x3 per year

           -  Heads of Department – x10 per year

• Provide administrative support in relation to special services and events, liaising with Bradford Council; the Lord Mayor’s, Lord Lieutenant’s and High Sheriff’s Offices; the Diocese of Leeds; and other external organisations.
• Liaise with the Dean; Residentiary Canons; the Communications, Marketing and Events Officer; and other lay staff, to manage invitations to special services and events.
• Support the Cathedral Secretary in fielding telephone calls to the Cathedral office and deal with any matters which may arise as a result: for example; funerals, weddings, bookings 
• Plan and send out for printing, the weekly Notice Sheet detailing services, events and news
• Update the Cathedral’s ChurchSuite database where relevant to the Administration Officer (Governance) area of responsibility.
• Provide administrative support to the Dean and Chief Operating Officer
• Carry out any other duties relating to the Cathedral’s governance and administration, as commensurate with the role.
• Ensure that all information is managed in line with best GDPR and cathedrals records guidance.
• Adhere to all of the Cathedral’s policies and procedures.  

The Ideal Candidate

Please see attached Role Description for full details