Team Administrator

Overview

The Administrator is responsible for the smooth running of the provision of Initial Ministerial Education (“IME”) Phase 2 (training and development of curates).

Tasks include making practical arrangements for IME sessions including liaising with presenters, booking venues, preparing materials for training, and setting up online sessions. It also involves keeping accurate and up-to-date digital records of the curates’ details, work and reports.                            

The Administrator also assists the Dean of Cultural Diversity; responsible for the smooth running of the programme to increase diversity amongst those discerning their vocation (both lay and ordained), ordinands and curates.

In addition, the role includes sharing in the administration of the vocations processes assisting the Vocations Administrator.

The Administrator will be encouraged to take a full proactive role in the life of the department and will meet regularly with colleagues to review tasks and work plans.

Main Responsibilities

• Administration of Curates Training (IME Phase 2) which includes monitoring reporting deadlines, collecting reports and filing online, liaison with volunteer tutors and with curates.
   
• Financial Administration including the processing of invoices, fees, and grant applications. Maintaining accurate records for budgeted spending.
   
• Routine administration for the department including photocopying and scanning documents, filing (and maintaining electronic files), collating mailings, and managing post.
   
• Having a flexible approach, and playing a role in supporting other colleagues in Trinity House from time to time (e.g., staffing reception or preparing large mailings).
   
• The Diocese is developing a comprehensive database on our intranet and it is hoped that the administrator can play a proactive role in setting up and operating the system as well as shaping systems and processes for the future.
   
• Supporting the publication of on-line publicity material and use of social media in communicating with students of all kinds. Updating the website

The Ideal Candidate

• At least three years in employment in an administrative post
   
• Knowledge and practical use of Word, Excel and familiar with databases including accurate data inputting.
   
• Experience organising training through Zoom,  MS teams or other remote platforms
   
• Good word-processing skills and document formatting skills
   
• Competent and accurate use of English and proof reading skills
   
• Very well organised with an eye for detail
   
• Reliable and self-reliant able to complete tasks independently

• Clear, polite and efficient telephone manner
   
• Reliable and self-reliant able to complete tasks independently

• Willing to work to instruction and to undertake routine tasks
   
• Willing to work with a diverse Christian ethos
   
• A completer finisher, with an eye for detail

About us

The Diocese of Southwark is is of one of the largest, and most diverse dioceses in the Church of England serving the people of South London and East Surrey. Our Southwark Vision is founded on mutual commitment, speaking well of one another , walking together in the pilgrimage of faith, and seeking to be Christ-centred and outward-focused in all we do