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Property Administrator

Vacancy Reference cofe/TP/71824/7127

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Number of Positions:
1
Contract Type:
Employee
Contract Details:
Permanent
Salary/Stipend:
£11,007.40 per annum
Working Hours:
17.5 per week
Location:
Guide, Lancashire
Closing Date:
07/07/2024
Vacancy Category:
Administrative
Business Unit:
Diocese of Blackburn
Organizational Unit:
Diocesan Employed Posts

Introduction

Please do not apply via Pathways. To apply, please visit General vacancies | The Diocese of Blackburn (anglican.org).
Overview

The Property Team is based at Clayton House, Blackburn and is responsible to the property committee for the purchase, sale, repair, and maintenance of the Diocesan housing portfolio including glebe land and properties. To advice and inform the clergy and other occupants of parsonage houses and to ensure timely response and action on repairs, improvements, emergencies, and security measures. The role will report to the Property Manager & Diocesan Surveyor There is a high degree of confidentiality in this work.
Key responsibilities

  1. To act as the first point of call for all property queries. Provide information and use judgement in directing calls and ensure that appropriate information is brought to the Property teams attention. 
  2. Receive property repairs via telephone or email, and liaising with the Property Officers issuing works purchase orders. Using procedures to designate routine, urgent and emergency works and actioning. 
  3. Monitor the asset management system daily, submitting invoices for completed works and chasing outstanding works and invoices. 
  4. To monitor and keep the asset management system up to date with accurate property asset information.
  5. Act as the first point of call for any building related queries to the diocesan head office building. Arranging day to day reactive repairs and statutory compliance works and undertaking regular compliance testing.
  6. To provide an efficient and accurate secretarial and administrative support to the Property department.
  7. To arrange appointments and manage the Property departments diaries. 
  8. Support the Property Manager and Property Officers in the preparation of information and meeting agendas for Property department meetings.
  9. Assisting at Diocesan events which will involve some evening and weekend working. 
The ideal candidate

  1. Knowledge and skills
    1. Proven ability in the use of computer programmes, in particular Word, Excel, Access and Outlook 
    2. High standard of written English 
    3. Ability to manage time effectively, use initiative in prioritising work and achieve deadlines 
    4. Good organizational skills 
    5. Willingness to accept responsibility and to take initiatives 
    6. Adaptability, flexibility and ability to work as part of a team 
    7. Ability to deal with queries on own initiative 
    8. Ability to carry out work of a confidential nature
  2. Attributes
    1. Respect and facilitate the aims of the Charity 
    2. A positive attitude towards people and a commitment to equal opportunities and anti-discriminatory working 
    3. A positive attitude towards training and development
  3. Personal qualities
    1. Professional manner and appearance 
    2. Good communication and interpersonal skills
For a full job description and person specification, please refer to our recruitment pack
Outline of terms and conditions

Employer: Blackburn Diocesan Board of Finance Contract type: 
Permanent Salary: £11,007.40 per annum 
Hours: This is a part-time role based on a 17.5 hour working week, but the post holder may be required to work additional hours as to meet the reasonable requirements of the role. The post holder will be entitled to time off in lieu for attending meetings outside normal office hours which may include evenings and weekends. 
Location: The post holder will be based at the Blackburn Diocese Board of Finance, Clayton House, Walker Office Park, Blackburn, BB1 2QE. The nature of the role requires regular travel around the diocese, and sometimes beyond. A smartphone and laptop can be provided to assist remote working. 
Pension: The default for staff is a Royal London Pension Scheme, 10% Employer contribution 2% minimum employee contribution. Clergy can opt into the Church of England Clergy Pension Scheme via a salary sacrifice. Details of this are available on request. 
Annual leave: The full-time entitlement is 25 days (not including statutory bank holidays) in the first year of employment rising by 1 day per completed calendar year up to a maximum of 30 days per year. This is pro rata for part time employees. The holiday year runs from 1 January to 31 December. 
Probationary period: The appointment is subject to the satisfactory completion of a six-month probationary period. 
Notice Period: During the six-month probationary period two weeks’ notice is required on either party. Thereafter you will be required to give six months’ notice should you wish to resign. 
Expenses: Working expenses are paid at the diocesan rates. 
Employee Assistance Programme: is available 
Right to work: The post-holder must have the right to reside and work in the UK. 

Diversity - The Diocese of Blackburn believes that diversity enables us to thrive and develop and is committed to race equality, welcoming applications from UK Minority Ethnic/ Global Majority Heritage backgrounds 

The Diocese of Blackburn is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.
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