St Paul's Cathedral - Non-Statutory Meetings and Diary Secretary with Safeguarding

Introduction

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  • Access Strategy Committee 
  • Safeguarding Advisory Group 
  • Safety Committee 

• book and set up meeting rooms, including IT and catering as required;
• send invitations;
• welcome visitors at Chapter House, including occasional provision of refreshments;
• assemble and circulate agendas and committee / meeting papers as required; 
• take minutes and record actions, coordinate and follow up actions, maintain action trackers as required;
• answer or direct enquiries from committee / meeting members.

• provide management of the Canon Steward’s diary and appointments;
• set up meetings as required, manage room bookings and invitations;
• make travel arrangements, and book courses, as required;
• facilitate expenses reclaims;
• provide other ad hoc general administrative support as requested.

• Provide support to the Safeguarding Officer to organise and deliver a programme of safeguarding training to staff and volunteers.
• Organise Safeguarding Case Management Group Meetings, monthly Safeguarding meetings or other meetings with partner organisations including the Diocese and LADO, including sending invites, taking minutes or recording and maintaining action trackers, as required.
• Provide general administrative support, including maintaining databases and records and reviewing the safeguarding inbox as required.

• Arrange and attend regular 1:1 meetings with the Canon Steward and catch ups with the Safeguarding Officer.
• Keep up to date with IT software updates and assist the Canon Steward in their use of IT.
• Take responsibility for personal professional development, bringing to the attention of the Canon Steward any training or development opportunities that will assist the role.
• Attend PA/Admin team meetings to bring together Cathedral admin to share experience and updates.
• Assist the PA/Admin team with the meeting arrangements for 5-6 all-staff meetings per year.
• Remain up to date with statutory training including safeguarding, fire safety and health and safety.

• experience at a comparable level in a complex organisation. 
• proven organisation, prioritisation and time management skills. 
• confident, clear and effective communication skills both written and verbal. 
• proven experience in diary management and taking accurate minutes and actions.
• able to maintain accurate databases and records.
• excellent IT skills. 
• excellent attention to detail. 
• able to work in a very busy environment and remain calm under pressure. 
• able to think quickly, make decisions and to move as required from one task to another. 
• able to juggle multiple tasks, keeping stakeholders informed of progress.
• ability to work with discretion and to maintain confidentiality.  
• a high level of emotional intelligence, able to relate easily to people at all levels and to build strong and effective working relationships internally and externally. 
• self-motivated, able to take responsibility with confidence, to use initiative and work without close supervision and alone, while also being a good team worker when required. 
• friendly and approachable and able to show commitment, flexibility and patience.
• expected to share in St Paul’s Cathedral’s commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• adherence to Cathedral Safeguarding Policies and willingness to attend Safeguarding training and report any Safeguarding concerns through appropriate channels.

• some knowledge of the Church of England, its structure and workings.  
• a general appreciation of Christian faith and the role of the Church of England in the country. 
• some familiarity with safeguarding requirements and procedures and best practice within the Church of England, education or similar setting.
• some familiarity with the City of London, its livery companies and leading institutions.