Programme Administrator

Introduction

Job Summary 

 Purpose of the role:

The purpose of this role is to provide high-quality administrative support for Fit for Mission and the Diocese Investment programme (DIP), ensuring their smooth and efficient operation. 

Working closely with the projects delivery team, and diocese colleagues, you will help drive the programmes forward by organising meetings, maintaining records, managing communication, and assisting with financial and reporting tasks. Your attention to detail, organisational skills, and proactive approach will contribute to the Diocese of Liverpool’s vision for growth, justice, and a sustainable future for the Church of England in Liverpool.

You will work in St James’ House with the Fit for Mission delivery team, and the DIP Project Manager, and also interact with key people in church teams. You will join a supportive culture that values work-life balance, including flexible working.

 Main Responsibilities: 

 As part of the team your experiences and opinions will be valued, and you will be integral to successful programme delivery.   Some tasks included in your role are:

 Project meetings and events

• Manage attendees with scheduling and agenda distribution
• When required organise refreshments for events and meetings
• Take accurate minutes in real time and distribute in a timely manner
• Organising other ad hoc meetings, liaising with parish leaders, external organisations etc
• Manage online event booking such as Eventbrite

Finance support

• Inputting orders and producing reports from Xledger
• Collecting measurement data and preparing measurement data reports 
• Liaising with Finance, HR and other departments
• Data entry to support book-keeping for churches 

Office Administration

• Organise and maintain the digital filing system
• Assisting team members with onboarding and facilitating their work
• Staying connected with the team, looking out for them

Project Administration

• Preparing documents and reports, proof reading/editing documents written by others
• Manage the programme inbox
• Publishing/maintaining the standard document suite on the website
• Process project team expenses according to expenses policy

Other responsibilities will include:

• Working collaboratively with colleagues in the Projects team and across St James’ House to share your expertise and support others
• You may be asked to undertake other project tasks of a similar nature.

PLEASE SEE ATTACHED RECRUITMENT PACK FOR FURTHER DETAILS AND PERSON SPECIFICATION.